Asset Information Management for Maintenance

Having the right information available allows maintenance and reliability professionals to proactively manage the asset condition and performance throughout all asset lifecycle phases.

Follow a journey of a maintenance engineer 'Joe' when asked to perform a routine maintenance task on a plant. 

Joe receives a maintenance task to change a valve.

He agrees with Operations to a deadline and receives the permits to access the plant.

Then Joe stops by Engineering to get the correct drawings.

He validates the permits, certificates and LOTO with HSEQ.

Finally, Joe has everything he needs to do his job.

But wait..something is wrong. The papers don't match the actual situation on the site.


In practice, the relevant information needed for the maintenance tasks is locked in different departments and management systems that are often incompatible and unable to communicate with one another. This leads to situations when maintenance and reliability engineers spend hours or days on gathering the accurate information from Operations, Engineering, and HSEQ in preparation to their core tasks. 

Manual search for data

Before working on the maintenance tasks, reliability and maintenance professionals need to gather a vast amount of information from other departments: technical drawings, latest certificates, safety regulations, permits and status of a safety procedure.

Time to look for data

A disproportionately large part of the maintenance team's time is spent on searching for the right documentation instead of working on the technical installations, resulting in a low maintenance productivity.

Quality of data

Asset information comes from different sources and is often incomplete, fragmented or even outdated. The documentation may not match the real-time asset condition, which leads to mistakes, more loss of time for the maintenance tasks.


Plant-4D platform provides a data-centric solution that integrates asset information from different data sources (EAM, CAD, EHS, and DCS), allowing all actors to work with the latest information in real time. In our example, when having our asset information management solution in place, maintenance and reliability engineers would be able to instantly access the right data, assess the situation and take appropriate actions.

Value for Maintenance

Instant access to the right data

Maintenance and reliability professionals have an instant access to all the relevant asset information that is needed to perform their core tasks.

An integrated view of the assets

Sharing all the insights about the industrial installations from other disciplines, allows the maintenance team to form the most accurate assessment of the installation's condition and compliance with the safety regulations.

Data that you can trust

Information obtained through the asset information platform is reliable, as it displays the real-time data, integrated with the original data sources.

Increased maintenance productivity

With integrated and reliable asset information at hand, you can considerably decrease the time spent to look for the right information and increase your Hands On Tools Time or Wrench Time, which, in turn, maximizes your maintenance productivity and reliability.

Reduce the total time to repair

Accurate data availability saves time that otherwise would be spent in preparation for the repair task. Having the right information at hand, allows maintenance manager to immediately assess the situation and schedule or postpone a reparation task.

Visualize and locate the assets on site

Maintenance and reliability professionals can easily orientate on the plant and instantly find the installations that need their attention when using the 3D viewer that integrates the information from various data management systems (EAM, CAD, EHS, and DCS).

Value for other disciplines

Plant-4D creates value for all disciplines working with the asset information on the industrial plant.