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The biggest problems with asset data

When data is part of your daily activities, take more focus on not only using it but also to make it available and reliable. Data is like water, it is needed to ensure that your daily activities are executed smoothly and without too much delay. But what is worse than having no data? Outdated, unmanaged and unavailable data.

Why the problems occur

The problem is that most companies are not always focused on centrally managing their asset data. Change the way you think that your data is available. You need to think of a better way to manage your data by centrally storing and sharing it so that everyone in your company can have access to up-to-date data. Just like water, data can too become clouded, contaminated and unusable, especially when its flow is clogged and isolated in little ponds. Below are examples of what we mean by clouded data:

1. Outdated data

Data can become outdated when it is not managed centrically. Let’s say that you update your set of asset data in your department. That data is only up to date in your department but others in different departments may have made important changes too. These important changes are not always available for you to use. Not only will you have knowledge gaps in what is updated and what is not, but this will inevitably cause your work to become delayed and incorrectly executed.

Let’s say a project to inspect a valve is to be executed but someone in maintenance has changed the data to inspect a different valve. This change in data wouldn’t be available to everyone just yet, especially to those already in the field.

2. Redundant data

Your data could also become unnecessarily redundant. When updates of your asset data are not always shared to everyone in the company, duplicates could be unintentionally created. Have you ever added data in your system and realized afterwards that this same data has already been documented? It happens more often than you think.

A problem with having duplicates is that when you make a change to a set of data, this change will not always be available everywhere because the other duplicates haven’t been updated. There will still be outdated data out there as long as there are duplicates.

3. Misaligned data

When data is not available to everyone in the company, this means that your data is not centrically stored. Your data is stored in different disconnected systems, preventing your data from being aligned.

Let’s say you are working on a P&ID and you make a change to the measurements of a pipe. This change isn’t updated everywhere else, the measurements of the same pipe in 3D will be different. When your data in every format, 1D, 2D and 3D are aligned, you can complete faster expansion and improvement projects.

Centrally manage your asset data

The common denominator with all these problems which makes bad quality and clouded data is that data is not centrally managed. If you are not centrally storing or sharing, it will be difficult to provide everyone constant access to up-to-date data. Working with disconnected systems to store and change your data will be determinantal for the efficiency of your daily activities as not everyone in your company will have access to the data or even to data that is up to date. You are risking your data to be outdated, redundant, and misaligned.

Think about improving the management of your asset data by storing it in a way that allows everyone to have access to one connection of data sources. The systems used in the company will no longer be working independently and neither will the departments. Yes data is important to plan and execute your daily activities but it’s better to have better data. Managing your data centrically is just as important as using it, so that everyone can benefit from it. So, before you start using your data, ask yourself, is your data properly managed?

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Heinen & Hopman wanted a software solution that could provide them with the necessary tools to access and manage asset information, all from one shared database.